Powerful Features for Every Event
EventFlow provides everything you need to plan, manage, and execute successful events. From guest management to financial tracking, we've got you covered.
Advanced Guest Management
Handle all aspects of guest coordination with our comprehensive guest management system.
- Import guests directly from phone contacts with one click
- Send WhatsApp invitations with custom RSVP links
- Track attendance status: Pending, Confirmed, Declined, Tentative
- Manage plus-ones, dietary restrictions, and special requirements
- Digital check-in system with QR code scanning
- CSV import/export for bulk guest operations
- Filter and search guests by event, status, and category
- Automated reminder messages via WhatsApp
Vendor & BOQ Management
Streamline vendor coordination and track every item with Bill of Quantities management.
- Maintain vendor directory with ratings and contact information
- Assign vendors to events with deal amounts and payment tracking
- Create detailed BOQ with item descriptions, quantities, and rates
- Track advance payments and balance amounts per vendor
- Verify vendor deliveries and service completion
- Custom vendor categories for easy organization
- Contract amount tracking and payment history
- Real-time budget vs actual spending comparisons
Tasks & Timeline Planning
Organize your team with powerful task management and event timeline tools.
- Kanban board with drag-and-drop task management
- Assign multiple team members to each task
- Set priorities, due dates, and task dependencies
- Create day-of-event timeline with time slots
- Track task progress across 4 stages: To Do, In Progress, Review, Done
- Visual timeline view for event day scheduling
- Task templates for recurring event types
- Real-time collaboration with team members
Complete Financial Tracking
Manage budgets, invoices, and payments with multi-currency support.
- Track invoices with due dates and payment status
- Record payments via cash, UPI, bank transfer, credit card, and more
- Multi-currency support: INR, USD, AED with auto-conversion
- Budget planning and utilization tracking
- Expense categorization and reporting
- Payment history and audit trail
- Generate financial reports and analytics
- Real-time budget alerts and notifications
WhatsApp Business Integration
Communicate with guests and vendors directly through WhatsApp with automated messaging.
- Send bulk invitations to all pending guests
- Automated RSVP links in every invitation
- Reminder messages for events and deadlines
- Confirmation messages after guest responses
- Vendor communication and updates
- Custom message templates for different scenarios
- Track message delivery and response rates
- WhatsApp Business API integration
Analytics & Insights
Make data-driven decisions with comprehensive analytics and reporting.
- Real-time dashboard with key metrics
- Budget utilization and expense tracking
- Guest RSVP rates and attendance statistics
- Task completion rates and team performance
- Vendor performance ratings and history
- Revenue and payment collection tracking
- Event comparison and trend analysis
- Custom reports and data export
Mobile App & PWA
Access EventFlow anywhere with our Progressive Web App for iOS and Android.
- Install as native app on iOS and Android
- Works offline for essential features
- Push notifications for important updates
- Optimized mobile interface for on-the-go access
- Camera integration for QR code scanning
- Touch-friendly design for tablet and phone
- Sync across all devices automatically
- Fast loading and responsive performance